Pavilion Rental Agreement

Once your event date and location have been approved by Land Trust staff, please complete the following rental agreement to confirm your reservation.

We look forward to hosting you at a Land Trust nature preserve.

Pavilion Rental Guidelines

All groups require at least two (2) adult leaders. The leader in charge must be 21 years of age.
Hiking trails within Land Trust nature preserves are available for use dawn to dusk. Trail maps may be downloaded from the corresponding nature preserve page at landtrustnal.org/explore.
All vehicles must be operated only on designated roadways and parked in designated areas. No off-road vehicles are allowed without prior permission.
Campfires are not allowed, but grills may be used at the pavilions. You must provide your own charcoal or firewood. No standing trees, either alive or dead, may be cut. Remove all leaves and debris around your grill to a safe distance before laying a fire and never leave a fire unattended for any reason. Remove all evidence of the fire site upon leaving, making certain no hot coals or embers remain.
You are responsible for your own trash and garbage. Bag it and take it with you when you leave.
Do not drive nails into trees or supports. Remove all ropes and lines from trees or supports when not in use.
Water is available at the Terry Education Pavilion. Make sure all water outlets are turned off prior to leaving. Water is not available at the Bankhead Pavilion or Dale Strong Pavilion, so bring an adequate amount for drinking and washing.
If restroom facilities are needed beyond what the Land Trust provides, portable toilets (portalets) may be reserved and paid for by the renter. The Land Trust does not order portalets for individual use, but is happy to provide contact information for ordering.
Controlled substances, firearms, and fireworks are strictly forbidden.
In case of rain, the Land Trust will attempt to reschedule your event, pending availability of the facility.

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Name

First

Last

Organization/Group

Phone

Address

Address Line 1

Address Line 2

City

State

Zip Code

Select Location

Event Name

for onsite reservation signage

Event Date & Start Time

Date

Time

Please note that facilities are available from dawn to dusk daily. Include your set up time.

Duration of Event in Hours

Please include setup and cleanup time.

Event Description

Reservation Guidelines

I agree to Land Trust of North Alabama's pavilion reservation guidelines stated above.

Release Statement

I agree to the Release Statement below.

RELEASE: This is a full release of all claims and covers all Land Trust recreational properties. On behalf of my organization, I recognize that there are certain dangers inherent in outdoor activities including hiking, mountain biking, horseback riding, and climbing. We undertake this visit at our own risk. In consideration of ourselves, our heirs, devisees, beneficiaries, executors, administrators and assigns, we hereby waive, release and discharge the Land Trust of North Alabama, its staff, volunteers, Board of Directors, and anyone acting on their behalf from any and all claims, liability, actions, causes of actions, demands, damages, expenses, and compensation whatsoever of any kind, whether foreseen or unforeseen or whether due to the negligence of any party, that may now or thereafter accrue on account of or arising from our participation in the aforementioned activities. This is a “Release in Full” of any liability. I make this Release on behalf of my organization and understand, as its authorized representative, that I am doing so for each member of our group. Further, I agree to recognize and abide by all city and state laws and indemnify the Land Trust from any claims resulting from such violation. I make this release of my own free will and I certify that I have read and understand what I have signed. I do this in consideration of the entry and use of said lands. I hereby grant permission to the Land Trust for any use of photo/video of this event for any purpose. NOTE: If media coverage of your group, tour, or event is anticipated or planned, please inform the Land Trust so that appropriate Land Trust background information may be prepared and supplied.